To apply for a job through email is reliable nowadays as submitting in person is not always an option for outsiders, so it is essential to know how to apply for a job through email. It can be done via the company’s official website or social media. From working with the recruiters for job openings to working on your own to find jobs there are various options available. If you are planning to apply for a job through email there are a few tips, suggestions, and practices which you should keep in mind.
What is a job application email?
A professional email sent to a hiring manager or employer of a specific company showing interest in a particular job role is known as a job application email. The email contains the skills, credentials, and potential of the candidate for the specific role which puts up your first impression in the company. A professional job application is necessary for the employer to choose whether the candidate is potential for the position.
Why Choose Email for Job Applications?
Email is a preferred way for people to apply for a job through email as it is a combination of accessibility, convenience, and professionalism. Here are various reasons for why email is chosen for job applications:
- Easy to use and convenient
- Shows professionalism
- Saves time
- Easily accessible
- Can be customized
- Available worldwide
Knowing how to apply for a job through email is the easiest way and it shows adaptability to technology nowadays which demonstrates a skill valued in modern workplaces.
How to apply for a job through email
It is important to customize when you apply for a job through email according to the job description of the company you are applying for. A company that prefers job applications through email often offers a guide on how to apply for a job through email. Although it can be quite confusing for freshers, here are the tips below on how to apply for a job through email.
1. Do research
It is highly recommended to conduct research on the hiring manager and the company you are sending the email to. Understanding the mission, values, and culture of the company will help you to have the right email which will attract the employer and let you stand different in this competitive job market.
2. Prepare documents
Make sure to collect your professional documents before submitting the job application. It is important to have your cover letter and resume in PDF format as it is versatile and globally recognized.
3. Compelling subject line
It is essential to have a compelling subject line for not only attracting the hiring manager or employer but also for you to really stand out in the competitive job market. Make sure that your subject line includes your skills, abilities, and characteristics you are proud of.
4. Write the mail
Have a clear idea of the format and layout of the mail and choose the best subject line. Then, you can start your mail, and try considering writing the mail based on the job role you are applying for so the mail looks customized and shows that you are genuinely interested in the role.
5. Proofread
After you have written the mail for your job application, make certain that you proofread, check grammar, edit, and make necessary changes before sending the mail. Not only make sure that your application seems professional and correct but also it offers you peace of mind while you are waiting for the response of the employer.
What to include in the email for the job application
It is very essential to have a proper and professional email while you are sending a job application in it. Here are some tips on what to include when you apply for a job through email.
- Your full legal name
- Your contact information (number, email address)
- Job role you are applying for
- Your cover letter
- Your resume
- Any additional documents that are required or mentioned in the job description of the title you are applying for.
Tips for writing the email for a job application
Whether you are applying for a new opportunity or you want a job of your dreams, it is important to maintain professionalism when you apply for a job through email. Here are a few tips for writing the email for a job application:
1. Subject line
It is essential to mention your full name and job title you are applying for in the subject line as managers at times filter the applications to search for the ones in the job role. So make sure to mention the important points and make a compelling subject line.
2. Salutation
It is important to use proper salutation which makes a strong connection with the hiring manager. It is recommended to address the employer or hiring manager with his/her last name. But if you do not know the name then you can search on the official website of the company or if it is still not available then use the salutation “Dear hiring manager”.
3. Introduction
The introductory part of your job application should contain your background and the purpose of the mail. Make sure to include the date and the job you are referring to so the manager knows your intention.
4. Body
The middle paragraphs may be 1 to 2 which will contain why you are submitting this job application, what you have to offer, what are your qualifications, your skills, achievements, and enthusiasm. Showcase that you are genuinely interested in this job role and that your values align with the company.
5. Conclusion
In this closing paragraph mention a follow-up, your desire to get this job role, and your potential to fulfill the job role. Mention your contact information clearly so the manager can respond as soon as possible after reviewing your job application.
6. Signature
It is essential to choose your signature professionally when you are going to apply for a job through email. Make sure it contains your information like full name, contact information like number and email address, and your professional portfolio.
Sample email for job application with resume
1. For Graduates/Freshers
Subject Line: (Job title) – (Your full name)
Dear (Name of Hiring Manager),
I hope this email finds you well and fine. My name is (Your Full Name), and I have recently graduated from (name of the degree) from (name of the university). I am writing to showcase my interest in the (job role) position at (name of the company) as advertised on (website of the company/ job board).
During my education, I have developed a strong interest in (skills relevant to the job). I also had the opportunity to (mention internships or projects) that helped me to gain hands-on experience in (field).
I am interested in this role because (why do you want the role). I am confident that my skills, potential, and enthusiasm make me a strong candidate for this job role.
Please find my cover letter and resume attached for your reference. I would appreciate the chance to discuss how I can contribute to your team.
Thank you for considering my application. I look forward to the chance to interview at your convenience.
Best regards,
(your full name)
(Contact Information)
(Portfolio Link)
Attachments:
Resume (PDF)
Cover Letter (PDF)
2. For Experienced
Subject Line: (Job role) – (your full name)
Dear (Name of Hiring Manager),
I am interested in applying for the (job role) position at (name of the company) as advertised on (the website of the company/ job board). With (Z years) of experience in (name of the field), I have developed expertise in (specific areas) which align with the requirements of this company.
In my previous role as (previous job role) at (name of Previous Company), I successfully (mention some accomplishments). These experiences have honed my ability to (skills relevant to the job).
What attracts me the most about the opening at (name of the company) is (mention about the value or culture of the company). I am eager to bring my skills in (job role) and contribute to your team.
I have attached my resume and a cover letter for your review. I look forward to the chance to interview at your convenience. Thank you for considering my application.
Sincerely,
(your full name)
(Contact Information)
(Portfolio Link)
Attachments:
Resume (PDF)
Cover Letter (PDF)
Conclusion
It is an essential step to provide it professionally when you want to apply for a job through email. No matter if you are a fresher or experienced candidate it is important to have the first positive impression. A well-customized email will boost your chances of having a secured interview. Focus on the highlights of your skills, experience, achievements, enthusiasm, and potential for being the right candidate. Make sure that your email is error-free and customized according to the job description. By following the mentioned format and tips you can have the perfect mail when you want to apply for a job through email.
FAQs
How should I address the recipient?
If you have the name of the hiring manager or employer then address them by that else use a salutation like “ Dear hiring manager” It showcases professionalism.
What should the subject line be?
Use a short and precise subject line that should contain your job role and your full name so the employer can easily identify the application for the job.
What are the attachments that should be included in the email?
Make sure to include your cover letter and resume in PDF Format. Add other additional documents if mentioned in the job description.
How long should the mail be?
Keep it short and precise within 150 to 200 words. Mainly focus on introducing your background, skills, interests, and potential.
When should I send a follow-up application?
After 7 to 10 business days, a polite follow-up application should be sent if you have not received any response in the mentioned time.
